Scheduling Regulations and Guidelines

Scheduling Regulations and Guidelines

General Information

Leach Theatre facilities may be scheduled for activities that enhance educational and social opportunities for students, faculty, staff, and when available, community groups. University groups will receive priority when scheduling space and equipment. The goal is for the patrons of Leach Theatre to have a successful event and enjoy their experience in Leach Theatre. All reasonable requests will be met within a timely manner to the extent able with available resources and equipment.

Information Applicable to all Individuals and/or Groups

  • Scheduling requests for Leach Theatre may be made at any time. Users are strongly encouraged to submit a request to Leach Theatre Management at least 6 months prior to the event date.Proper documentation must be submitted—Leach Theatre Reservation Request Form, Facility Use Request, or Facility Usage Agreement.
  • All individuals and/or organizations will be responsible for the proper care and use of Leach Theatre facilities, furnishings, and equipment. Charges will be assessed for damages and or excessive cleaning that may be required.
  • Direct solicitation of money, regardless of the intended use, is not permitted on University property.
  • Pets, bicycles, skateboards, in-line skates, and scooters are not permitted in the building.
  • Posters, flyers and/or banners must be posted only in designated areas and approved by Leach Theatre management. Posting is subject to Missouri S&T and Leach Theatre posting policies.
  • All University facilities are designated smoke-free.
  • Shoes and shirts are required for individuals using the facilities or entering the theatre.

Reservations

  • Non-university groups or individuals may not reserve facilities in the name of a student group or university department to reduce usage fees. Reservations will only be accepted in the name of the group/individual sponsoring the event.
  • Leach Theatre tech support or equipment must be reserved at least 4 days in advance of the event.
  • Changes and cancellations of reservation requests should be made only by the individual responsible for the request. Reservations should be cancelled immediately if an event will not occur. If usage fees are applicable and reservations are not cancelled 6 weeks prior to the event, appropriate administrative charges may be assessed. Groups failing to cancel a reservation at least 48 hours in advance of the event will pay 100% of the usage fee.
    • Cancellation policies:
      • 6 weeks prior to the event - $100 administrative charge
      • 4 weeks prior to the event – 25% of the total estimated cost
      • 2 weeks prior to the event – 50% of the total estimated cost
      • Less than 48 hours prior to the event – 100% of total estimated cost
  • A meeting with Leach Theatre staff at the time the reservation is approved is required to determine event needs
  • Leach Theatre management may determine certain events require security, definitions of responsibility, or media relations in order to preserve the safety/security of patrons as well as the rights to assembly and free speech. All costs associated with security and other services will be charged to the user. Decisions concerning these services are the responsibility of Leach Theatre management and are final.
  • Reservations will not be accepted for events that conflict with University contracted services, i.e., University Bookstore and Chartwells Dining Services. Contact Leach Theatre for details.

Ticketing

All tickets for Leach Theatre events must be printed in the Leach Theatre Box Office.
No outside ticket printing will be accepted.
Everyone (including performers) entering the theatre for a ticketed event must have a ticket. 

  • For events held outside the theatre, the charge for tickets designed, printed and sold by Leach Theatre will be 4% of the average ticket price per ticket printed with a minimum of $.20 per ticket printed.   For events held in Leach Theatre a minimum of $.20 per ticket will be charged for tickets sold through the box office and a minimum of $.15 per ticket will be charged if Leach Theatre’s Box Office is not required to sell tickets.  For events requiring more than the standard seating chart, the charge may be adjusted to accommodate additional services needed by the box office.  This will be at the discretion of Leach Theatre management.  When requested by the user, tickets to events at the theatre may also be sold at remote locations.
  • There will be a maximum of 650 tickets printed for reserved seating events and a maximum of 600 tickets printed for general admissions events... (Additional seats are held for general admission events to handle seating discrepancies; empty seats will be released on the day of the event once everyone with tickets has been seated).  Management reserves the right to require tickets for all events if it is deemed necessary.   
  • In no instance shall tickets to any event be sold or issued in excess of established seating capacity of the theatre (650 plus 6 handicapped).  No chairs or movable seats may be moved into the auditorium. Leach Theatre requires eight (8) House Seats be reserved for resolving seating conflicts on the day of the event. The decision of the Leach Theatre staff on seating problems is final.  In the event of a sold out house, Leach management reserves the right to sell seats in the skybox area for the same price as other tickets for that event.

 The Leach Theatre box office is available for ticket sales on the day of the event.  In most cases the box office should be open at least one hour before the performance.